Administration Officer

About the role

The Administration Officer will support the EpiC Laos Global Health Security team with daily administrative and logistical tasks. This role ensures smooth operation of meetings, trainings, travel, procurement, and office functions, enabling the technical team to focus on public health initiatives.

Key responsibilities

• Maintain files, documents, schedules, and basic records for the GHS team.
• Prepare simple reports, letters, and meeting materials; manage printing, scanning, and distribution.
• Organize logistics for meetings, workshops, trainings, and field visits.
• Arrange travel, prepare travel documents, support authorizations, expense forms, and trip reports.
• Review procurement requests, request quotations, prepare procurement forms, and follow up with vendors.
• Maintain inventories of office supplies and equipment.
• Serve as point of contact for visitors, partners, and staff; answer routine questions and direct inquiries.
• Assist the Project Director and senior staff with scheduling, meeting preparation, and confidential correspondence.
• Support internal updates, document formatting, simple presentations, and data entry.

Required profile

• Associate degree in business administration or related field; bachelor’s degree preferred.
• At least six years of administrative experience, including three years supporting a health project.
• Experience with United States Government‑supported programs is desirable.
• Familiarity with the Laos public‑health sector or NGOs is an advantage.
• Strong organizational skills and ability to handle confidential information.

Required skills

• Proficiency in Microsoft Office applications.