Team Assistant – Project Support (Lao PDR)

About the role

The Team Assistant will provide comprehensive administrative support to ensure smooth implementation of ITC projects in Lao PDR. Working under the guidance of the Chief of OAP, the Project Manager in Geneva and the Project Team Leader in Vientiane, the role is essential for efficient project operations.

Key responsibilities

• Perform a wide range of office support and administrative functions related to the project.
• Prepare and format documents, reports, promotional materials and PowerPoint presentations using standard software.
• Manage incoming and outgoing correspondence, emails, letters and telephone calls, routing requests to appropriate team members.
• Monitor project schedules, verify receipt and accuracy of documents, approvals and signatures to ensure compliance with legal and financial requirements.
• Provide secretarial, administrative and logistics support for meetings, boards, committees and conferences.
• Enter and extract data, maintain a project contact database and large distribution lists.
• Handle mail processing, follow‑up on actions, arrange printing, translation, courier services and shipment logistics.
• Perform general administrative tasks such as leave and attendance recording, meeting arrangements, budget follow‑up, requisitions, purchase orders, travel requests, contracts and visa applications.
• Maintain both paper and electronic files, support software and office equipment, and manage office installations and maintenance.
• Prepare petty‑cash reports and undertake any other tasks assigned by the supervisor.

Required profile

• Ability to work under general guidance and follow established procedures.
• Strong organizational skills and attention to detail.
• Effective communication skills for handling correspondence and coordinating with team members.
• Experience in providing administrative and logistical support in a project environment.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).
• Data entry and basic database management.
• Handling of office equipment and basic IT support.